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64th Meeting of the Executive Committee, Montreal 25-29 July 2011

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64th Meeting of the Executive Committee, Montreal 25-29 July 2011 > Hotels and Venue

64th Meeting of the Executive Committee, Montreal 25-29 July 2011

64th Meeting of the Executive Committee, Montreal 25-29 July 2011
64th Meeting of the Executive Committee, Montreal 25-29 July 2011

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 INFORMATION NOTE FOR PARTICIPANTS

 

 

1.           Venue

 

The 64th Meeting of the Executive Committee will be held in Montreal, Canada, from
25 to 29 July 2011, in Conference Room 3, ground floor at the premises of the International Civil Aviation Organization (ICAO) located at 999 University Street in Montreal, Quebec.

 

2.           Meeting schedule

 

The meeting will take place from 10 a.m. to 1 p.m. and from 3 p.m. to 6 p.m. at the ICAO premises or as announced at plenary.

 

3.           Meeting documents

 

a)    All pre-session meeting documents will be posted on the website of the Multilateral Fund four weeks before the start of the meeting as they become available. Translated documents will be posted approximately seven days following the English posting and no physical dispatch of meeting documents in hard copies shall be made in support of efforts towards international paperless meetings. Delegates should continue obtaining their username and password to access the Multilateral Fund intranet (www.multilateralfund.org/executive_committee_intranet.htm) through their heads of delegations to download electronic documents. Should any difficulties be encountered with the username and password provided, please contact Mr. Mulu Alem Syoum by       e-mail at alem@unmfs.org.

 

b)    Executive Committee participants are kindly reminded to bring their own laptops to enable access and reference to documents on line. The Secretariat, in cooperation with ICAO, will provide a stable and fast wireless internet connection to access all meeting documents from the Executive Committee Meeting conference room and from any point in the ICAO premises.

 

c)    It is anticipated that Conference Room Papers (CRPs) and the draft meeting report will be accessible through the Secretariat’s intranet. All CRPs must be sent by the group facilitator/convenor to Ms. Martha Leyva by e-mail at mleyva@unmfs.org.

 

4.        Weather

 

During the month of July temperatures in Montreal vary between 16 and 24 degrees Celsius.

 

5.        Registration and identification name badges

 

Participants are requested to collect their badges at the registration desk located in the lower atrium of ICAO on Monday 25 July 2011 starting at 9 a.m. Access to the meeting of the Executive Committee (and its subsidiary meetings) is by invitation only.

 

6.        Security

 

Following the ICAO internal procedures, a security check is made everyday at the entrance of the lower atrium during the meeting. Participants are requested to carry their badges every day to the meeting venue.

 

7.        Transportation from airport to downtown Montreal 

 

Transport from the Montreal - Pierre Elliot Trudeau International Airport to Montreal downtown is available by bus number 747 from the airport to Berri-UQAM metro station. The bus fare is CAD $8 in coins only and provides the traveller with a transit pass for the bus and metro for the next 24 hours. Taxis are also available at the airport. A one-way taxi ride between Montreal - Pierre Elliot Trudeau International Airport and the downtown area costs about CAD $38. For more information on the schedule of the shuttle-bus, you could access the timetable by clicking http://www.stm.info/english/info/a-747.htm. Participants are encouraged to take advantage of the public transit system (Société de transport de Montréal) services, also available for the downtown Montreal area. The public transportation rate is CAD $3.00/adult or booklets of six tickets for CAD $14.25.

 

8.        Visa

 

Please arrange for your entry visas from the Canadian Embassy or Consulate nearest to you at least (4) weeks before your departure time. The letter of invitation issued by the Secretariat should be included in your submission of request for visas. Canadian authorities do not grant visa upon arrival at the airport.  Information on visa procedures, including a list of relevant Canadian Embassies, high commissions and consulates abroad, is available on the website of the Citizenship and Immigration Canada (http://www.cic.gc.ca/english/information/offices/index.asp).

 

9.        Service to delegates

 

Coffee is provided at no cost to the participants half an hour before the start of each meeting.

 

10.      Postal services

 

Canada Post covers postal services in Canada. Some postal counters are available in certain            pharmacies, business or convenience stores. For other type of courier services, many international

companies such as FEDEX, DHL, UPS or Purolator counters are also available around the city.

 

 

11.      Telephone services

 

Public telephones are available in various locations in the city. The cost of a local unlimited call is 50 cents. To make long distance calls, you may purchase calling cards from pharmacies, local convenience stores called “Depanneur” and newsstands in Montreal. From any public phone in Canada, you can dial toll free 0 (the operator for collect calls), 411 (directory assistance), 911 (for emergency services such as police, ambulance, fire-fighters).

 

12.      Medical and emergencies

 

Canada has a publicly funded health care system but visitors to Canada are required to pay for health services. Participants traveling to Canada are strongly advised to obtain medical insurance before leaving their home country. The Secretariat will not assume responsibility for health services in Canada. Canada does not require that travelers present certificates of vaccination upon arrival. Visitors arriving with medication must be prepared to show a copy of their doctor’s prescription at customs if requested and ensure that the medication containers are labeled accordingly. Visitors should make sure to carry sufficient amount of medication prescribed to them as to purchase prescribed drugs requires prescription from a recognized Canadian practitioner. If health advice or service is required or any additional information on resources available needed, you may contact Info-Santé by dialing (514) 934 0354 at all times.

 

13.      Electricity

 

The North American power supply standard is set at 110 volts and the frequency is 60Hz. Meeting participants are invited to carry appropriate adapters.

 

 

 

 

 

14.      Exchange rates and banking

 

The Canadian dollar is the national currency in Canada, composed of the
one-hundred-point-dollar. The daily exchange rate is posted at hotels and exchange offices. Major credit cards are accepted at most hotels, restaurants and businesses. As for an update on the exchange rate, you could access the following website:
http://www.x-rates.com

 

15.      Hotel information

 

Participants to the meeting are advised to make hotel bookings as early as possible to secure accommodation during the meeting. All prices are exclusive of taxes and are in Canadian dollars. Participants are invited to quote ICAO and United Nations rates which the Secretariat negotiated with the hotels listed below:

 

 

 

 

(a)          Hotel Holiday Inn Select (Chinatown) (5 minute-walk to ICAO building)

CAD $169 per night / standard room / single or double occupancy (without breakfast)

CAD $189 per night / junior suite / single or double occupancy (without breakfast)

CAD $199 per night / executive room / single or double occupancy (breakfast included)

Telephone number: (514) 878 9888

Toll free number: 1 888 878 9888 (world wide)

            Fax number: (514) 878 6341

                        Website: www.yul-downtown.hiselect.com

            E-mail address: reservations@yul/downtown.hiselect.com

 

(b)          Le Square Phillips Hotel (7 minute-walk to ICAO building)

 

CAD $147 per night / studio / single or double use (breakfast included)

                        CAD $158 per night / junior suite queen / single or double use (breakfast included)

                        CAD $167 per night / junior suite king / single or double use (breakfast included)               

            Telephone number: (514) 393 1193

            Fax number: (514) 393 1192

            Web site: www.squarephillips.com 

                        Email: info@squarephillips.com

 

(c)          Apartment Hotel (15 minute-walk to ICAO building)

 

CAD $125 per night / studio / single or double use (breakfast included)

            Telephone number: (514) 284 3634

            Fax number: (514) 287 1431

            Web site: www.appartementhotel.com

                        Email: info@appartementhotel.com

 

(d)          Hotel Holiday Inn Montreal - Midtown (15 minute-walk to ICAO building)

 

CAD $115 per night /standard, corporate or executive / single or double use

            (without breakfast)

            Telephone number: (514) 842 6111 or

            Toll free number: 1 800 387 3042 (from Canada & USA)

            Fax number: (514) 842 9381

            Website: www.rosdevhotels.com

            E-mail address: himidtown@rosdevhotels.com

 

(e)          Comfort Hotel & Suites (Berry Street and Boulevard de Maisonneuve –

near the Central Bus Terminal) (10 minute-walk to ICAO building)

 

CAD $109 per night / single or double use (breakfast included, free local calls & internet included)

            Telephone number: (514) 262 1716 / (514) 849 3214

            Toll free number: 1 800 613 3383 (from Canada & USA)

            Fax number: (514) 849 9812

Website: www.choicehotels.com

                        E-mail: cpuga@comfortdowntownmontreal.com

 

 

 

 

 

(f)           Hotel St. Paul – rue McGill (5 minute-walk to ICAO building)

 

CAD $189 per night / superior room / single or double use (without breakfast)

Telephone number: (514) 380 2222

Fax number: (514) 380 2207

Website: http://www.hotelstpaul.com/en/index.php

Email: Info@hotelstpaul.com

 

(g)          Hotel La Tour Centre Ville (10 minute-walk to ICAO building)

 

CAD $108 per night / studio / single or double use (without breakfast, local calls and internet access free)

            Telephone number: (514) 866 8861

            Toll free number: 1 800 361 2790 (from Canada & USA)

            Fax number: (514) 866 7257

            Web site: www.hotelcentreville.com

            E-mail address: info@hotelcentreville.com

 

(h)          Hotel YWCA (for both Men and Women) (10 minute-walk to ICAO building)

 

CAD $75 per night / single occupancy (without breakfast)

            CAD $89 per night / double occupancy (without breakfast)

            Telephone number: (514) 866 9942

            Fax number: (514) 861 1603

                        Web site: www.ydesfemmesmtl.org  

                        Email: info@ydesfemmesmtl.org

 

(i)            Hotel Delta Centreville (Across the road from ICAO building)

CAD $165 per night / premier room / single occupancy (breakfast included)

CAD $185 per night / premier room / double occupancy (breakfast included)

            CAD $199 per night / private lounge / single or double use (breakfast included)

            Telephone number: (514) 879 1370

            Toll free number: 1 800 268 1133 (from Canada & USA)

            Fax number: (514) 879 8589/1761

            Web site: www.deltahotels.com

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